Finance Manager

POSITION SUMMARY: The Finance Manager (FM) reports to the Chief Executive Officer (CEO) and is responsible for managing the accounting policies, procedures and accounting recordkeeping functions of RMHCPT, utilizing appropriate internal controls. The FM produces the monthly financial reports and the Finance Committee meeting book five times per year. The FM will maintain the records and create the files/schedules necessary to assist our external auditors in the preparation of the annual audit report and IRS Form 990. The FM will review and verify the information required by our third-party provider to maintain current Annual Solicitation Licenses in all States that require one. The FM will oversee the Cash Management, Accounts Receivable, Accounts Payable, Payroll, and Journal Entry functions; and assist in the preparation of the annual operating and capital budgets for board approval.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
 

1. Cash Management: Reviews the Operating Checking Account activity daily. Copies and codes any daily Electronic Funds Transfer (EFT) transactions for monthly accounting system input by the Development Manager (DM). Reviews weekly check deposit reports prepared by the Chief Operations Officer (COO). Reviews all cash, check, credit card and EFT deposits for proper accounting system coding at month-end.  Recommends transfer amounts and timing to CEO, to/from short-term investments and to/from operating checking account.

1. Accounts Receivable: Works with the Chief Development Officer (CDO) as needed to ensure that Pledge/contribution receivables are recorded and collected properly. Works with the Senior Guest Services Manager (SGSM) monthly to ensure that Medicaid Insurance Reimbursement billings and receivables are recorded and collected properly.  Monthly prepares Credit Card/EFT receivables report for electronic donations received during month by third party and remitted in a lump sum the following month. Semi-annually prepare the request NC Sales Tax Refund.

1. Accounts Payable: Works with the COO to ensure that bi-weekly accounts payable supporting documentation is given the proper accounting system coding. Prepares the Sales Tax Payable report for processing and payment via electronic transfer each quarter. Prepare manual checks to pay third-party provider for direct mail services drawn on direct mail checking account monthly. Maintains the schedule of Prepaid Expenses for multi-year payments made to vendors to take advantage of pre-pay discounts. 

1. Payroll: Bi-weekly verifies payroll hours report prepared by COO and authorized by CEO agrees to third party payroll service generated report and prepares Journal Entry to record payment of payroll for DM to record in accounting system. Monthly prepares Employer Paid Health Insurance and Employee Paid Insurance Premiums payroll deduction report for COO to file with third party payroll service. Quarterly prepares reconciliation of Federal Form 941 to third party payroll service reports and general ledger.  Annually prepares payroll reports for the annual Workers Compensation Insurance Audit. Annually reconciles and verifies amounts for payment for NC State Unemployment Insurance (SUI) self-funded premium. Annually prepares the year-end accrued PTO liability report. Works with COO to offer employees the opportunity to renew and/or change their healthcare and related benefit elections on an annual basis. Works with COO to ensure that all eligible employees are enrolled in 403 (b) retirement plan and are given the opportunity to meet with our third-party provider representative.

1. Journal Entries: Prepare monthly and/or year-end Journal Entries necessary to close the accounting records for a specific period. This includes but is not limited to preparing the Journal Entry necessary to record all Direct Mail/Digital monthly activity.  Verify DM has recorded Journal Entries properly.

1. Financial Reports: Prepares written monthly Statement of Financial Position and Statement of Activities and Changes in Net Assets. Prepare and/or maintain supporting schedules and files as necessary. Annually prepare the schedules and files necessary to assist with developing the annual operating and capital budgets and assisting the external auditors with the preparation of the audit report and IRS Form 990. Prepare and/or verify the information necessary for our third-party service to renew our annual solicitation licenses. Maintains the fixed asset addition, disposal and depreciation file.

1. Monthly reconciliations: Prepares the monthly bank reconciliations for the Operating Checking account, Flexible Spending Account (FSA) Checking account and Direct Mail Checking account. Prepares the monthly reconciliation report to record Stephens, Inc., Investment Accounts activity and Winston-Salem Foundation Investment Accounts activity.

1. Committee Responsibilities: Staff liaison to Finance Committee responsible for preparing and distributing meeting book in advance of the meeting and recording and distributing the meeting minutes to members. Support CEO in preparing minutes for board secretary’s review before distribution to members for both the Executive Committee and Board of Directors meetings.

1. Other Reports: Works with COO to prepare the RMHC Global required Annual Information and Outcome Report (AIOR) for CEO review, approval and submission to RMHC Global. Responsible for preparing Annual RMHC Global Financial Metrics Report based on Audit Report.  Supports the Resource Development Department in the preparation of monthly Round Up Financial information reporting and/or analysis.

1. The Finance Manager will be responsible for other duties as assigned by the Chief Executive Officer.

1. Minimum of a four-year college degree required degree preferably in accounting.
2. Minimum of three to five years’ professional accounting experience required.
3. Non-profit financial and budgeting experience required.
4. Valid state issued driver’s license required.
5. Fundraising or Development experience preferred.
6. Supervisory and non-profit management experience preferred.
7. Able to communicate clearly, concisely and diplomatically.
8. Comfortable taking instruction from CEO; demonstrated independent initiative and problem-solving ability.
9. Demonstrate positive attitude toward guests, donors, volunteers and others who interact with Chapter.
10. Proficient in QuickBooks, Microsoft Office, Adobe Acrobat and donor database software.
11. Demonstrate respect for the privacy and confidentiality of all guests and Chapter information.
12. Demonstrate genuine interest in the successful operation of the Chapter.
13. Able to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
14. Able to write reports, business correspondence and procedure manuals.
15. Able to perform basic life operational skills of walking, grasping, talking, hearing and repetitive motion.
16. Able to lift and move objects weighing 30 lbs.
17. Visual acuity to operate a computer terminal and read extensively.
18. The position may be filled on a part-time or full-time basis depending on the skill set and experience of the selected candidate.  A flexible work schedule is available with a possible 3- or 4-day work week.  However, all work hours will be in person, primarily at our main office at 419 S. Hawthorne Road, Winston-Salem, NC.